Attendance — all Full-time teaching and Administrative Faculty are required to attend faculty meetings. Associate faculty, adjuncts, resource personnel, and others responsible for parts of the educational program are welcome to attend, especially when on campus, but do not have voting privileges, should a vote be called.
Voting --- full voting privileges are accorded only to Full-time teaching faculty and Administrative Faculty. All other instructionally related staff members are allowed to attend faculty meetings and are encouraged to participate fully in discussions, but are not allowed to vote, as indicated above. Confidentiality of discussions is expected of all and attributions of actions and words to specific individuals should be avoided.
Guidelines (governing faculty meetings) -— meetings will be scheduled at least quarterly but can be called at irregular times when necessary by the Director of Curriculum and the Training Principal.
The Director of Curriculum will normally preside at faculty meetings and appoint a secretary for minutes. Minutes will be sent by the Director of Curriculum to all administrators, faculty, and staff involved in the educational program. The agenda for each faculty meeting must be determined by the Training Principal and Director of Curriculum and must be sent to all eligible to participate in the meeting at least 48 hours in advance of that meeting.
Any report for consideration or discussion or proposal for action by vote must be sent to all Full-time and Administrative Faculty at least 48 hours prior to the meeting. Items received late will be held over until the next meeting unless those present at the meeting vote the item to be considered as "an emergency" and brought forward.
Any committee, standing or appointed, that is scheduled to give a report at the meeting must circulate copies of that report to those with voting privileges. If action is to arise from that report, it will occur at the next meeting or by written vote, if judged urgent and action called for by voting faculty. The chairperson of these committees is responsible for preparing the report for dissemination, leading the discussion and providing necessary explanations and presenting recommended actions. Proposals for consideration/action should contain the following components: Rationale (why adopt the proposal), Resources needed (money, time, personnel, technology, etc.) and Policy Statement. If adoption will appear in any official publication/document of the College, the actual wording of the statement to appear in the proposed documents must be presented.
The quorum will be generally set at 51% present at the meeting but may be raised to 51% of all eligible to attend (not just those attending on that specific date), if a matter is considered substantive by a majority of those present on that date.